Internet Usage Policy

Miranex Remote Desktop Internet Usage Policy

 

Purpose:         To define policies and procedures for access to the Internet through the Miranex remote desktops and network infrastructure.

 

Scope: This policy applies to all users of the Miranex remote desktops including personnel with access to Internet and related services through Miranex network infrastructure. Internet Related services include all services provided with the TCP/IP protocol, including but not limited to Electronic Mail (e-mail), File Transfer Protocol (FTP), Gopher, and World Wide Web (WWW) access.

 

Authorisation

No person is allowed to use Miranex remote desktops who has not previously been authorised to do so by Miranex. Unauthorised access to IT facilities is prohibited.

 

Legislation

All users shall comply with the relevant legislation. This includes the following:

 

Data Protection Act 1998/Freedom of Information Act 2000

Any information which the Company holds is potentially disclosable to a requester under one of these pieces of legislation, including emails.

 

Users shall not breach any data protection when they write and send emails. This could include but is not limited to:

 

Email should where possible be avoided when transmitting personal data about a third party. Any email containing personal information about an individual may be liable to disclosure to that individual under the Data Protection Act 1998. This includes comment and opinion, as well as factual information. Therefore this should be borne in mind when writing emails, and when keeping them.

 

Computer Misuse Act 1990

This Act makes it an offence to try and access any computer system for which authorisation has not been given.

 

Copyright Design and Patents Act 1988

Under this Act it is an offence to copy software without the permission of the owner of the copyright.

 

Defamation Act 1996

Under this Act it is an offence to publish untrue statements which adversely affect the reputation of a person or group of persons.

 

Terrorism Act 2006

This Act has makes it a criminal offence to encourage terrorism and/or disseminate terrorist publications.

 

Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000.

This allows for any organisation to monitor or record communications (telephone, internet, email, and fax) for defined business related purposes.

 

Responsibilities

All Users are expected to act in a manner that will not cause damage to IT facilities or disrupt IT services. Any accidental damage or disruption must be reported to Miranex as soon as possible after the incident has occurred. Users are responsible for any IT activity which is initiated under their username.

 

Acceptable internet use

Users shall ensure that they:

Comply with current legislation; and

Use the internet in an acceptable way; and

Do not create unnecessary business risk to Miranex by their misuse of the Internet.

 

Unacceptable behaviour

Users shall not:

Forward confidential messages to external locations; or,

Distribute, disseminate or store images, text or materials that might be considered indecent, pornographic, obscene or illegal; or,

Distribute, disseminate or store images, text or materials that might be considered discriminatory, offensive or abusive, in that the context is a personal attack, sexist or racist, or might be considered as harassment; or,

Access copyrighted information in a way that violates the copyright; or,

Break into the company’s or another organisation’s system or unauthorised use of a password/mailbox; or,

Broadcast unsolicited personal views on social, political, religious or other non-business related matters; or,

Transmit unsolicited commercial or advertising material; or,

Undertake deliberate activities that waste staff effort or networked resources; or,

Introduce any form of computer virus or malware into the corporate network; or,

Visit internet sites that contain obscene, hateful, pornographic or otherwise illegal material; or,

Use the computer to perpetrate any form of fraud, or software, film or music piracy; or,

Use the internet to send offensive or harassing material to other users; or,

Download commercial software or any copyrighted materials belonging to third parties, unless this download is covered or permitted under a commercial agreement or other such licence; or,

Accessing or hacking into unauthorised areas; or,

Publishing defamatory and/or knowingly false material about Miranex or our customers on social networking sites, ‘blogs’ (online journals), ‘wikis’ and any online publishing format; or,

Reveal confidential information about Miranex in a personal online posting, upload or transmission – including financial information and information relating to our customers, business plans, policies, staff and/or internal discussions; or,

Undertake deliberate activities that waste staff effort or networked resources; or,

Introduce any form of malicious software into the corporate network.

 

Security

Company users who identify or perceive an actual or suspected security problem shall immediately contact Miranex and report the problem.

Users shall not reveal account passwords or allow another person to use their account unless agreed by Miranex. Similarly, users shall not use the account of another user.

Access to the Miranex network resources shall be revoked for any user identified as a security risk or a demonstrated history of security problems.

 

Monitoring

Miranex maintains the right to monitor the volume of internet and network traffic, together with the internet sites visited. The specific content of any transactions will not be monitored unless there is a suspicion of improper use.

Piracy

All software written for, leased by or purchased by Miranex is company property and is protected by copyright or protected by a contract that the organisation has agreed to.  No programs or data are to be copied for personal use or given to anyone outside the organisation without written approval of Miranex.

 

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